Job Description
We're seeking a dynamic Administrative Assistant to join our vibrant team in San Jose's tech hub! As the backbone of our operations, you'll drive efficiency through exceptional organizational support while thriving in a fast-paced environment. This full-time role offers growth opportunities and a comprehensive benefits package including health insurance and retirement plans. If you're a detail-oriented professional passionate about streamlining workflows, apply now to become an integral part of our innovative company culture!
Responsibilities
- Executive calendar management and meeting coordination across multiple departments
- Travel arrangements and expense report processing for senior leadership
- Database maintenance and confidential record-keeping using Salesforce and Microsoft Office
- Onboarding coordination including new hire equipment setup and orientation scheduling
- Office supply inventory management and vendor relationship maintenance
- Event planning for company meetings and off-site retreats
- Customer service liaison for internal and external stakeholder communications
Qualifications
- Associate's degree in Business Administration or equivalent experience
- 3+ years of administrative support experience in tech or corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to manage competing priorities with strict deadlines
- Discretion handling confidential information and sensitive data
- Experience with Salesforce, Asana, or similar CRM/project management tools