Job Description
Are you an organized and detail-oriented professional seeking a dynamic opportunity in Saint Paul? Pinnacle Administrative Solutions is currently hiring a dedicated Admin Assistant to support our executive team. In this pivotal role, you will ensure smooth daily operations, manage complex schedules, and act as the first point of contact for our internal and external stakeholders.
Join our growing team and enjoy a competitive compensation package that includes a generous sign-on bonus of $2,000 for qualified candidates. We value proactive problem-solvers who are eager to contribute to a culture of excellence and efficiency.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and edit professional correspondence, reports, presentations, and memos.
- Screen and direct phone calls, emails, and visitors with a focus on exceptional customer service.
- Organize and maintain both digital and physical filing systems to ensure easy retrieval of information.
- Process invoices, expense reports, and expense reimbursements accurately and timely.
- Assist in the planning and execution of company events and office functions.
- Perform general clerical duties, including data entry and market research.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2-3 years of progressive experience in administrative support or office management.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong written and verbal communication skills with the ability to draft professional correspondence.
- Excellent organizational skills and the ability to multitask in a fast-paced environment.
- Proven ability to maintain confidentiality and handle sensitive information with discretion.
- Experience with CRM software or project management tools is a plus.