Job Description
We are seeking a dynamic and highly organized Admin Assistant to join our growing team in the heart of Las Vegas, NV. As a key member of our administrative staff, you will play a vital role in ensuring our daily operations run smoothly and efficiently. We pride ourselves on a collaborative culture and offer a comprehensive benefits package including health insurance, a 401(k) matching plan, and paid time off.
In this role, you will be the first point of contact for our clients and employees, representing our brand with professionalism and poise. If you are looking for a stable, direct-hire opportunity where you can make a tangible impact, we want to hear from you.
Responsibilities
- Manage and maintain complex calendars, schedule appointments, and coordinate meetings for senior management.
- Prepare, proofread, and distribute professional correspondence, memos, reports, and presentations.
- Handle incoming and outgoing mail, packages, and faxes with accuracy and speed.
- Assist in maintaining organized filing systems for both digital and physical records.
- Perform data entry, update databases, and generate standard reports using Excel and other tools.
- Support the executive team with special projects and general office administration as needed.
- Act as the point of contact for vendors and visitors, ensuring a welcoming environment.
Qualifications
- High school diploma or equivalent; Associate’s degree or certification in Office Administration is a plus.
- Proven experience (2+ years) as an administrative assistant or in a similar office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Strong written and verbal communication skills.
- Professional demeanor and the ability to maintain confidentiality.