Job Description
We are looking for a highly organized and proactive Admin Assistant to join our dynamic team in Chula Vista, CA. In this pivotal role, you will serve as the backbone of our operations, ensuring smooth day-to-day workflows and providing top-tier support to our management team.
Our organization prides itself on a collaborative culture where efficiency meets innovation. If you possess a keen eye for detail and a passion for administrative excellence, we want to hear from you.
Why You'll Love Working Here
- Competitive compensation package ($22 - $28/hr)
- Comprehensive medical, dental, and vision insurance
- Modern office environment in the heart of Chula Vista
- Opportunities for career advancement and skill development
Your Impact
You will be responsible for streamlining communication, managing schedules, and ensuring our office runs like a well-oiled machine.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and arranging domestic and international travel itineraries.
- Screen and direct incoming phone calls, emails, and visitors with a professional and courteous demeanor.
- Prepare and distribute internal memos, reports, presentations, and correspondence.
- Maintain accurate and up-to-date digital and physical filing systems for company records.
- Assist with data entry, expense reporting, and the preparation of monthly departmental reports.
- Order and maintain office supplies, equipment, and vendor relationships.
- Act as the point of contact for vendors and guests visiting the office.
Qualifications
- High school diploma or GED required; Associate's degree or certification in Office Administration is a plus.
- Minimum of 2-3 years of professional administrative experience.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Strong verbal and written communication skills with a focus on clarity and professionalism.
- Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
- Proficient in basic accounting software and database management systems.
- Reliable transportation and valid driver's license.