Job Description
Are you an organized and proactive professional looking for a rewarding opportunity in Baton Rouge? Apex Administrative Solutions is seeking a detail-oriented Admin Assistant to join our thriving team. We pride ourselves on fostering a supportive work environment where your contributions matter. If you excel in multitasking and thrive in a fast-paced office setting, we want to hear from you.
In this role, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow management.
Responsibilities
- Manage Calendar & Scheduling: Coordinate meetings, arrange travel, and manage internal calendars to ensure optimal time management.
- General Office Support: Handle incoming calls, direct inquiries, and provide exceptional customer service to clients and visitors.
- Data Management: Maintain accurate records, update databases, and prepare reports using Microsoft Office Suite.
- Document Management: Prepare, organize, and file confidential documents and correspondence.
- Expense Reporting: Track and process expense reports and invoices in a timely manner.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Minimum 2 years of experience in an administrative or office support role.
- Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively.