Job Description
Join a Top-Tier Team in Jacksonville as an Admin Assistant!
Apex Operations Group is currently seeking a highly organized and proactive Admin Assistant to join our expanding team. We offer an immediate start for the right candidate and a modern work environment where your organizational skills will directly contribute to our success. If you are looking for a stable role with growth potential in Jacksonville, FL, apply today.
What You Will Do:
As the face of our office, you will ensure smooth daily operations. We are looking for someone who can juggle multiple priorities with ease and attention to detail.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive staff.
- Prepare and distribute professional correspondence, memos, reports, and presentations.
- Maintain accurate and organized digital and physical filing systems for easy retrieval.
- Act as the primary point of contact for incoming calls and visitors, directing inquiries appropriately.
- Assist with data entry, expense reporting, and basic accounting tasks.
- Order and manage office supplies to ensure a fully stocked and efficient workspace.
Qualifications
- High school diploma or equivalent (Associate’s degree preferred).
- Minimum 2-3 years of administrative or executive assistant experience.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Strong verbal and written communication skills with a professional tone.
- Proven ability to multitask and prioritize tasks in a fast-paced environment.
- Attention to detail and a problem-solving mindset.