Job Description
We are seeking a highly organized and detail-oriented Admin Assistant to join our dynamic team in Chula Vista, CA. This is a direct hire position offering a stable career path and a collaborative work environment. As the face of our office, you will play a crucial role in ensuring smooth daily operations and supporting our leadership team with high-level administrative tasks. If you thrive in a fast-paced setting and possess exceptional organizational skills, we want to hear from you.
Why Join Us?
- Competitive pay and comprehensive benefits package.
- Opportunity for professional growth and development.
- Supportive and inclusive company culture.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and distribute correspondence, reports, presentations, and internal communications with a focus on accuracy and tone.
- Handle incoming and outgoing communications, including screening phone calls and managing email inboxes.
- Assist in data entry, file management, and maintaining accurate digital and physical records systems.
- Order office supplies and manage vendor relationships to ensure efficient office operations.
- Support event planning, onboarding activities for new hires, and general office upkeep.
Qualifications
- High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
- Proven experience (2+ years) as an Administrative Assistant or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional demeanor.
- Excellent time management, multitasking, and organizational abilities.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.