Job Description
Are you an organized professional looking for immediate work in the heart of Boston? We are seeking a dedicated Admin Assistant to join our dynamic team. In this pivotal role, you will be the backbone of our operations, ensuring smooth daily workflows and providing exceptional support to leadership. If you have a knack for multitasking and a passion for efficiency, this is the perfect opportunity to advance your career in a supportive environment.
Responsibilities
- Calendar Management: Coordinate complex schedules, manage appointments, and arrange internal and external meetings.
- Communication Hub: Serve as the primary point of contact for incoming inquiries via phone, email, and in-person, routing messages accurately.
- Document Control: Prepare, proofread, and distribute professional reports, presentations, and internal memos to stakeholders.
- Travel Coordination: Plan and book domestic and international travel arrangements, including itineraries, accommodations, and transportation.
- Office Operations: Maintain office inventory, order supplies, and oversee general facility upkeep to ensure a productive workspace.
- Data Entry: Accurately input and maintain digital and physical records to ensure compliance and easy retrieval.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certificate in Business Administration is a plus.
- Experience: Minimum 1-2 years of administrative support experience in a corporate setting.
- Software Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Communication: Exceptional verbal and written communication skills with a professional and polished demeanor.
- Organization: Proven ability to manage multiple priorities, handle high-pressure situations, and meet strict deadlines.
- Integrity: Strong attention to detail and a commitment to maintaining strict confidentiality of sensitive information.