Job Description
Are you a detail-oriented professional seeking a rewarding opportunity in Baton Rouge? Acadiana Regional Medical Center is looking for a dedicated and proactive Admin Assistant to join our high-performing administrative team. In this pivotal role, you will serve as the first point of contact for our staff and visitors, ensuring our operations run smoothly and efficiently. If you possess strong organizational skills and a passion for supporting a dynamic healthcare environment, we invite you to apply today and grow your career with us.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate travel arrangements for department heads.
- Prepare and distribute internal communications, including memos, emails, and monthly reports.
- Greet and direct visitors, answer multi-line phone systems, and screen incoming calls professionally.
- Maintain and organize digital and physical filing systems to ensure easy document retrieval.
- Assist in data entry projects and maintain accurate departmental records and databases.
- Plan and coordinate internal meetings, including room bookings, catering, and presentation setup.
- Handle expense reports and process purchase orders with high attention to detail.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration or related field preferred.
- Minimum of 2-3 years of administrative support experience in a professional setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a polished professional tone.
- Exceptional organizational skills and the ability to multitask effectively in a fast-paced environment.
- Ability to maintain confidentiality and handle sensitive information with discretion.