Job Description
Launch your career tomorrow as an Admin Assistant with Louisville Business Solutions! We're seeking a proactive professional to keep our operations running smoothly in the heart of downtown. If you thrive in dynamic environments and excel at organizational wizardry, this is your moment to shine. Join our collaborative team where your contributions directly impact our success.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and financial documentation
- Coordinate office supplies inventory and procurement activities
- Support onboarding processes for new team members
- Prepare meeting materials and take detailed meeting minutes
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- High typing speed (60+ WPM) with accuracy
- Experience with office management software (e.g., Asana, Trello)
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach with minimal supervision