Job Description
Join our dynamic team at Buffalo Business Solutions as a Weekly Pay Admin Assistant! Enjoy the financial flexibility of weekly paychecks while supporting our growing operations in the heart of downtown Buffalo. This full-time role offers competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills truly shine.
We're seeking a detail-oriented professional to streamline our administrative workflows. If you thrive in fast-paced settings and excel at multitasking, this is your opportunity to advance your career with an employer that values work-life balance and recognizes your contributions with timely compensation.
Responsibilities
- Manage calendars, schedule appointments, and coordinate travel arrangements for executive team
- Process invoices, expense reports, and financial documentation with precision
- Prepare and distribute professional correspondence, reports, and presentation materials
- Oversee office inventory, supply procurement, and vendor relationship management
- Act as primary point of contact for internal and external communications
- Maintain confidential databases and ensure accurate record-keeping systems
- Coordinate team meetings and events, including logistics and follow-up actions
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Proven ability to prioritize tasks and meet deadlines consistently
- Experience handling confidential information with discretion
- Knowledge of office equipment (printers, scanners, multi-line phone systems)