Job Description
Join our dynamic team at InnovateTech Solutions as an Office Assistant in the heart of San Jose's thriving tech hub! We're seeking a highly organized professional to support our fast-paced operations with exceptional administrative expertise. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your contributions make a direct impact. Immediate start available! Apply today to become part of our award-winning workplace culture.
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel logistics for executive team
- Handle incoming communications including calls, emails, and correspondence
- Process invoices, expense reports, and maintain financial records
- Order office supplies and oversee inventory management systems
- Prepare professional documents, presentations, and reports using Microsoft Office Suite
- Support HR functions including onboarding and record maintenance
- Coordinate office events and maintain a welcoming reception area
Qualifications
- Minimum 2 years administrative support experience in a corporate environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced setting
- Associate's degree or equivalent professional certification preferred
- Experience with office management software (e.g., Asana, Trello)
- Valid California driver's license (occasional errands required)