Job Description
We're seeking a highly motivated Administrative Assistant to join our dynamic team in Stockton, CA. This urgent opening requires immediate availability to support our growing operations. As the first point of contact, you'll ensure seamless office operations while providing exceptional support to executives and staff. If you thrive in fast-paced environments and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive team
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office logistics including supplies, equipment maintenance, and vendor relationships
- Support HR processes onboarding, documentation, and record maintenance
- Assist with budget tracking, expense reports, and basic bookkeeping tasks
- Act as liaison between departments to ensure efficient information flow
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet deadlines in high-pressure situations
- Discretion when handling confidential information
- Associate's degree or equivalent administrative certification preferred