Job Description
Join our dynamic team immediately! Nexus Solutions Group is urgently seeking a highly organized Office Assistant to support our fast-paced operations in San Jose. This is a critical role requiring exceptional multitasking skills and a proactive approach to ensure seamless office functionality. If you thrive in energetic environments and excel at administrative excellence, apply today to secure your position with a leading tech solutions provider.
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including calls, emails, and mail processing
- Maintain digital and physical filing systems with strict data confidentiality
- Assist in onboarding processes including equipment setup and documentation
- Procure office supplies and manage inventory control systems
- Support travel arrangements and expense report processing
- Coordinate facility maintenance and vendor communications
Qualifications
- Minimum 2 years office administration experience in tech or corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities under tight deadlines
- Professional demeanor and discretion handling sensitive information
- Associates degree or equivalent administrative certification preferred