Job Description
Join our dynamic team at Metro Business Solutions as we urgently seek a highly skilled Administrative Assistant to support our fast-paced operations in Saint Paul. This is a critical role requiring exceptional organizational abilities and proactive support to ensure our office runs seamlessly. If you're detail-oriented, thrive in collaborative environments, and want to make an immediate impact, apply now!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Coordinate office operations including supply inventory and equipment maintenance
- Support team projects with data entry, document management, and presentation preparation
- Act as primary point of contact for internal and external stakeholders
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Proven problem-solving and multitasking capabilities
- Associates degree or equivalent professional certification
- Experience with office management software (e.g., Asana, Trello)
- Ability to work independently and adapt to changing priorities