Job Description
Are you a highly organized professional seeking a challenging opportunity in the heart of Phoenix?
Apex Corporate Solutions is looking for a Senior Office Assistant to join our dynamic team. We offer a competitive salary, comprehensive benefits, and a collaborative work environment where your contributions matter.
In this pivotal role, you will be the backbone of our daily operations, ensuring efficiency and professionalism across all departments. If you excel at multitasking and thrive in a fast-paced setting, we want to hear from you.
Responsibilities
- Oversee and manage the daily administrative operations of the office to ensure smooth workflow.
- Manage complex calendars for executive leadership, scheduling meetings and arranging travel itineraries.
- Prepare, compile, and present reports and correspondence with a high degree of accuracy.
- Act as the primary point of contact for internal and external stakeholders, answering queries and resolving issues promptly.
- Organize and maintain both physical and digital filing systems, ensuring confidentiality and easy retrieval.
- Coordinate company events, team building activities, and client meetings.
- Assist in budget tracking and procurement processes for office supplies and equipment.
Qualifications
- Minimum of 3-5 years of experience in a senior administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
- Strong written and verbal communication skills with a professional demeanor.
- Exceptional organizational skills with the ability to prioritize tasks and meet tight deadlines.
- Associate’s degree or Bachelor’s degree preferred; High school diploma required.
- Demonstrated ability to exercise discretion and handle sensitive information with complete confidentiality.
- Proactive problem-solver with a positive attitude.