Job Description
Join our prestigious Irvine-based firm as a Senior Executive Receptionist and earn top-tier compensation in a dynamic corporate environment. We're seeking a polished professional to represent our brand with excellence while supporting executive operations. This high-impact role combines exceptional guest experience with administrative mastery in a fast-paced setting.
As the first point of contact for clients and partners, you'll embody our commitment to professionalism while managing complex scheduling, coordinating executive travel, and maintaining seamless office operations. We offer comprehensive benefits, growth opportunities, and a collaborative culture that values excellence.
Responsibilities
- Executive-level guest reception with personalized service for C-suite visitors
- Advanced calendar management for 15+ executives across multiple departments
- International travel coordination and expense report processing
- Office supply procurement and vendor relationship management
- Lead confidential document handling and records management
- Coordinate executive meetings and corporate events
- Manage multi-line phone system with 50+ daily calls
- Maintain professional office environment standards
Qualifications
- 5+ years executive reception or high-level admin experience
- Proficiency in Microsoft Office Suite and calendar systems
- Exceptional written/verbal communication skills
- Discretion handling confidential information
- Experience with international travel coordination
- Ability to multitask in fast-paced environments
- Professional appearance and executive presence
- Associate degree or equivalent professional certification