Job Description
Join our dynamic leadership team as a Senior Executive Administrative Assistant at Innovate Solutions Group. This high-impact role offers exceptional compensation and growth opportunities in Riverside's thriving business district. We're seeking a meticulous professional to support C-suite executives with complex calendar management, international travel coordination, and confidential project oversight. Enjoy premium benefits including comprehensive health coverage, generous PTO, and professional development stipends.
Our ideal candidate thrives in fast-paced environments and possesses exceptional organizational skills. You'll be the backbone of executive operations, ensuring seamless workflow across multiple departments while maintaining the highest standards of professionalism and discretion.
Responsibilities
- Manage complex executive calendars with precision, including high-stakes meeting coordination across time zones
- Coordinate domestic and international travel arrangements, including complex itineraries and expense reporting
- Prepare confidential documents, presentations, and reports using advanced Microsoft Office Suite
- Oversee special projects including vendor management, event planning, and process improvements
- Serve as primary liaison between executives and internal/external stakeholders
- Maintain digital and physical filing systems with meticulous attention to detail
- Provide backup support for departmental administrative functions as needed
Qualifications
- Minimum 5 years of executive administrative support experience in corporate environments
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Proven ability to manage multiple priorities with competing deadlines
- Exceptional written and verbal communication skills
- Experience coordinating complex domestic/international travel arrangements
- Discretion and ability to handle highly confidential information
- Associate's degree or equivalent professional certification required
- Proficiency in project management software (Asana, Trello, or similar)