Job Description
Join our dynamic team at Boston Innovations Group as a Remote Office Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our Boston-based office from anywhere in the US. Enjoy competitive benefits, flexible hours, and a collaborative culture that values work-life balance. Why you'll love this role: Make a tangible impact while growing your administrative skills in a forward-thinking environment. We provide all necessary equipment and training to ensure your success. Apply today to join our mission-driven team!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating logistics across multiple time zones
- Handle incoming communications via phone, email, and virtual platforms with exceptional professionalism
- Process invoices, expense reports, and financial documentation using QuickBooks
- Coordinate virtual onboarding for new hires and maintain digital HR records
- Oversee digital filing systems and ensure data integrity across platforms
- Support cross-departmental projects with research, presentation preparation, and data analysis
- Act as primary point of contact for vendors and external stakeholders
Qualifications
- Minimum 3 years of administrative support experience in remote or hybrid environments
- Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel) and Google Workspace
- Exceptional written and verbal communication skills with a polished phone presence
- Proven ability to manage competing priorities and meet deadlines in fast-paced settings
- Strong attention to detail with experience in financial documentation processing
- Experience with CRM systems (Salesforce) and project management tools (Asana)
- Self-motivated with demonstrated ability to work independently without supervision