Job Description
Join Pacific Bay Solutions as a Remote-Friendly Office Assistant and become the backbone of our dynamic team! We're seeking a highly organized professional to support our Stockton operations while enjoying the flexibility of remote work. This is your opportunity to excel in a hybrid environment where your administrative expertise directly impacts our success. You'll collaborate with cross-functional teams, streamline operations, and contribute to a culture of excellence. If you're a proactive multitasker with a passion for efficiency and a desire for work-life balance, this role is perfect for you. Benefits include competitive salary, health insurance, 401(k) matching, and flexible hours. Apply today to join our innovative team!
Responsibilities
- Manage daily administrative tasks including scheduling, correspondence, and record-keeping
- Coordinate virtual meetings and maintain digital calendars for executive team
- Process invoices, expense reports, and financial documentation accurately
- Support HR functions onboarding, data entry, and compliance documentation
- Handle confidential information with discretion and maintain digital filing systems
- Act as primary point of contact for remote team members and external stakeholders
- Assist with office supply procurement and vendor relationship management
- Contribute to process improvement initiatives to enhance operational efficiency
Qualifications
- Minimum 2 years administrative support experience in remote/hybrid settings
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with digital scheduling tools (Calendly, Google Calendar)
- Ability to work independently with minimal supervision
- Knowledge of basic bookkeeping principles preferred
- Associate degree or equivalent administrative certification required