Job Description
Join our dynamic team as a Remote-Friendly Office Assistant and become the backbone of our Buffalo operations! This hybrid role combines in-person collaboration with flexible remote work, offering the perfect work-life balance in the heart of Western New York. We're seeking a proactive professional to streamline administrative workflows, enhance team productivity, and deliver exceptional support across departments. If you're organized, tech-savvy, and passionate about creating seamless office experiences, apply today to grow with us!
Responsibilities
- Manage office calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications via phone, email, and virtual platforms
- Maintain digital and physical filing systems with meticulous organization
- Support onboarding processes for new hires and coordinate training sessions
- Procure office supplies and manage vendor relationships for operational needs
- Assist with basic bookkeeping tasks and expense report processing
- Coordinate cross-departmental projects and track deliverables
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in hybrid/remote environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace
- Exceptional written and verbal communication skills
- Ability to prioritize tasks and manage multiple deadlines independently
- Experience with office management software (e.g., Asana, Trello, QuickBooks)
- Strong problem-solving skills and attention to detail