Job Description
Join our dynamic team as a Remote Admin Assistant and become the backbone of our Boston-based operations. We're seeking a highly organized professional to streamline administrative processes while enjoying the flexibility of remote work. This hybrid role requires 2 days/month in our downtown Boston office for team collaboration. You'll support executives across departments with exceptional communication and multitasking skills in a fast-paced tech environment. What We Offer: Competitive salary, comprehensive health benefits, professional development stipend, and flexible hours. Why Boston? Access to our vibrant innovation ecosystem while maintaining work-life balance.
Responsibilities
- Manage executive calendars, coordinate meetings across time zones, and handle travel arrangements
- Process invoices, expense reports, and maintain financial documentation with precision
- Oversee office inventory management and coordinate vendor relationships
- Create and maintain digital filing systems using Google Workspace and Salesforce
- Serve as primary point of contact for internal/external communications
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Support onboarding processes and maintain employee records in HR systems
Qualifications
- 3+ years of administrative support experience in remote/hybrid environments
- Proficiency in Google Workspace (Gmail, Drive, Calendar) and Microsoft Office
- Exceptional attention to detail with proven organizational systems
- Strong written and verbal communication skills
- Ability to prioritize tasks and manage competing deadlines
- Experience with CRM systems (Salesforce preferred)
- Associate's degree or equivalent professional certification
- Must be authorized to work in the US and located in MA