Job Description
Join our dynamic team at Harborview Partners as a Part-Time Office Assistant and become the backbone of our thriving Boston operations! We're seeking a detail-oriented professional to provide exceptional administrative support in our fast-paced financial district office. This is a fantastic opportunity to gain hands-on experience in corporate administration while working with a supportive team committed to excellence.
As a key member of our administrative staff, you'll ensure seamless office operations and contribute to a positive work environment. If you're organized, proactive, and passionate about supporting business success, we encourage you to apply today!
Responsibilities
- Manage incoming communications, including phone calls, emails, and mail with professionalism and efficiency
- Coordinate office logistics, including scheduling meetings, managing calendars, and arranging travel
- Maintain organized filing systems for digital and physical documents
- Assist with onboarding processes and new employee orientation materials
- Support procurement of office supplies and equipment inventory management
- Prepare and distribute correspondence, reports, and presentation materials
- Collaborate with team members to ensure smooth daily operations
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion and confidentiality
- Proactive problem-solving approach with attention to detail
- Flexibility to work 20-25 hours per week (schedule negotiable)