Job Description
Join our vibrant team at Austin Innovations Inc. as a Part-Time Office Assistant! We're seeking a detail-oriented professional to support our fast-paced operations in the heart of downtown Austin. This 20-hour/week role offers flexible scheduling and the opportunity to work with industry leaders in a collaborative environment. If you thrive in dynamic settings and excel at multitasking, we encourage you to apply today.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange meetings for executive staff
- Handle incoming communications via phone, email, and digital platforms with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Support accounting functions including invoice processing, expense tracking, and record-keeping
- Assist with onboarding processes including new hire paperwork and orientation materials
- Maintain organized digital and physical filing systems for critical business documents
Qualifications
- Minimum 1 year of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with meticulous attention to detail
- Ability to prioritize tasks and manage time effectively in a busy environment
- Professional demeanor with confidentiality and discretion
- High school diploma or equivalent; associate degree preferred