Job Description
Join our dynamic team at Boston Professional Services as a Part-Time Office Assistant! We're seeking a highly organized professional to provide exceptional administrative support in our downtown Boston office. This role offers flexible hours (20-25 hrs/week) and the opportunity to work in a collaborative environment where your contributions make a real impact. If you're a detail-oriented individual with strong communication skills and a passion for streamlining operations, we encourage you to apply today!
Responsibilities
- Manage front desk operations including greeting visitors, handling calls, and sorting mail
- Coordinate calendars, schedule meetings, and arrange travel logistics
- Perform data entry and maintain accurate digital filing systems
- Assist with office inventory management and supply procurement
- Prepare and distribute correspondence, reports, and presentations
- Support HR functions onboarding processes and document maintenance
- Collaborate with team members on special projects and event coordination
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Discretion with confidential information and sensitive data
- Proactive problem-solving approach and attention to detail