Job Description
Join our dynamic team at Pacific Coast Partners as a Part-Time Executive Admin Assistant in the heart of Los Angeles. This premium opportunity offers flexible hours (20-25 hrs/week) in a fast-paced corporate environment where your organizational skills will directly impact executive success. We're seeking a detail-oriented professional to support our C-suite with seamless administrative operations while maintaining our high standards of excellence.
Responsibilities
- Manage executive calendars, scheduling meetings, and prioritizing complex appointment coordination
- Prepare confidential correspondence, reports, and presentations using Microsoft Office Suite
- Coordinate domestic/international travel arrangements and expense report processing
- Oversee office inventory management, vendor relationships, and supply procurement
- Act as primary point of contact for internal/external communications and inquiries
- Maintain digital filing systems and ensure document security protocols compliance
- Assist with special projects including event coordination and meeting facilitation
Qualifications
- 3+ years administrative experience supporting executives in corporate environments
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Discretion handling confidential information and sensitive matters
- Strong written/verbal communication skills with polished professional demeanor
- Proven ability to work independently with minimal supervision
- Associate's degree or equivalent professional certification required