Job Description
Join our dynamic team at Innovate Solutions Inc. as a Part-Time Admin Assistant! We're seeking a highly organized professional to provide essential administrative support in our fast-paced San Jose headquarters. This role offers flexibility with 20-25 hours per week, perfect for students or professionals seeking work-life balance. You'll be the backbone of our operations, ensuring seamless day-to-day workflows while contributing to our innovative culture.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive team
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Maintain accurate filing systems and digital databases
- Prepare, edit, and distribute confidential documents and correspondence
- Assist with event planning and logistics for company functions
- Support procurement processes and inventory management
- Collaborate with cross-functional teams on administrative projects
Qualifications
- Associate's degree or equivalent administrative experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle sensitive information with confidentiality
- Proven problem-solving and multitasking capabilities
- Previous experience in customer service or support role preferred
- Must be detail-oriented with high accuracy standards