Job Description
Join our award-winning team in sunny St. Petersburg, FL! We're seeking a detail-oriented Office Assistant to revolutionize our administrative operations. This premium role offers a competitive salary plus an exclusive $2,500 sign-on bonus for qualified candidates who start within 30 days of offer. Enjoy a modern downtown workspace with flexible hours and comprehensive benefits package. Be the engine behind our success while advancing your career in one of Florida's most vibrant cities!
Responsibilities
- Streamline office workflows and coordinate executive calendars with precision
- Manage digital filing systems and maintain confidential records with HIPAA compliance
- Coordinate vendor relationships and procurement processes for operational efficiency
- Prepare executive correspondence and financial reports using advanced Excel functions
- Lead onboarding initiatives for new hires including orientation materials
- Implement process improvements using Microsoft Power Automate
- Act as primary liaison for cross-departmental communications
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years progressive administrative experience in fast-paced environments
- Advanced proficiency in Microsoft Office Suite (Excel, Outlook, Teams)
- Experience with ERP systems (SAP/Oracle) and document management platforms
- Proven ability to manage competing priorities with strict deadlines
- Notary Public certification or willingness to obtain within 30 days
- Exceptional written communication skills demonstrated through portfolio