Job Description
Welcome to CityView Office Services, where we are redefining the standard of professional support in Philadelphia. We are currently seeking a highly organized and proactive Office Assistant to join our growing team. We pride ourselves on a culture of collaboration, transparency, and employee growth. Our commitment to our team includes weekly paychecks, ensuring you are rewarded for your hard work without the wait.
In this pivotal role, you will be the face of our operations, ensuring our office runs smoothly and efficiently. If you thrive in a fast-paced environment and are looking for a stable position with immediate impact, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, manage phone inquiries, and direct calls to the appropriate department.
- Administrative Support: Handle incoming and outgoing mail, manage the calendar for senior staff, and schedule meetings and appointments.
- Document Management: Organize and maintain physical and digital filing systems, ensuring documents are easily retrievable and confidential information is secured.
- Office Supplies: Monitor inventory levels of office supplies and place orders as needed to ensure the office is fully equipped.
- Event Coordination: Assist in coordinating office events, team-building activities, and client refreshments.
- Data Entry: Accurately input data into company databases and prepare reports as requested by management.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Minimum of 1-2 years of experience in an office administrative role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot).
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with clients and colleagues.
- Organization: Exceptional attention to detail and strong time-management skills.
- Adaptability: Ability to multitask and prioritize tasks in a dynamic office environment.