Job Description
Join our dynamic team at Urban Business Solutions as a Weekly Pay Office Assistant in San Francisco! Enjoy the security of consistent weekly paychecks while supporting our fast-paced operations in the heart of downtown. We're seeking a detail-oriented professional to ensure seamless administrative workflows and exceptional client experiences. This full-time role offers competitive compensation, comprehensive benefits, and a collaborative environment where your contributions make an immediate impact.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professionalism
- Coordinate calendar management, scheduling, and meeting logistics for executive team
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and purchase orders with accuracy
- Support onboarding processes by preparing new hire materials and workspace setups
- Assist with inventory management for office supplies and equipment
- Collaborate on special projects requiring administrative support
Qualifications
- Minimum 2 years of office administration or executive support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with office equipment (printers, scanners, multi-line phones)
- High school diploma or equivalent; associate's degree preferred
- Positive attitude and proactive problem-solving approach