Job Description
Join our dynamic team in Jersey City's bustling financial district as an Office Assistant! This urgent role requires immediate availability to start tomorrow. You'll be the backbone of our office operations, supporting executives and ensuring seamless daily workflows. If you're detail-oriented, tech-savvy, and thrive in fast-paced environments, this is your opportunity to make an immediate impact while gaining valuable administrative experience in a top-tier corporate setting.
Responsibilities
- Manage incoming calls, emails, and correspondence with professionalism
- Coordinate calendars, meetings, and travel arrangements for executives
- Maintain organized filing systems (digital and physical)
- Process office supplies inventory and procurement requests
- Prepare and distribute professional documents and presentations
- Support onboarding of new temporary staff
- Act as primary liaison for building management services
Qualifications
- Minimum 1 year office administration experience
- Proficiency in MS Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to multitask under pressure with accuracy
- Knowledge of office equipment (printers, scanners, etc.)
- Proven problem-solving and initiative-taking capabilities
- Immediate availability to start tomorrow