Job Description
Are you a proactive and organized professional looking for a rewarding opportunity in the vibrant heart of Portland?
At PDX Administrative Services, we pride ourselves on fostering a collaborative, high-energy work environment. We are currently seeking a dedicated **Office Assistant** to join our dynamic team. We are thrilled to offer a **Generous Sign-On Bonus** to the right candidate to jumpstart your journey with us!
In this role, you will be the face of our company, ensuring our operations run smoothly while providing exceptional support to our management team. If you are detail-oriented, reliable, and ready to advance your career, we want to hear from you.
At PDX Administrative Services, we pride ourselves on fostering a collaborative, high-energy work environment. We are currently seeking a dedicated **Office Assistant** to join our dynamic team. We are thrilled to offer a **Generous Sign-On Bonus** to the right candidate to jumpstart your journey with us!
In this role, you will be the face of our company, ensuring our operations run smoothly while providing exceptional support to our management team. If you are detail-oriented, reliable, and ready to advance your career, we want to hear from you.
Responsibilities
- Manage front-desk operations, including greeting visitors, managing the reception area, and answering multi-line telephones with a professional demeanor.
- Prepare and distribute internal communications, including memos, emails, and general correspondence.
- Organize and maintain both physical and digital filing systems to ensure efficient and secure document retrieval.
- Coordinate meetings and appointments, including scheduling, preparing agendas, and taking minutes when necessary.
- Assist with data entry, bookkeeping tasks, and maintaining accurate records using accounting software.
- Order and maintain office supplies and inventory to ensure the workspace is fully equipped.
- Collaborate with cross-functional teams to support various administrative projects and special events.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration is preferred.
- Proven experience as an Office Assistant, Receptionist, or in a similar administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a high attention to detail.
- Excellent time management and organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently and collaboratively within a fast-paced team environment.
- Reliable transportation and a valid driver's license are a plus.