Job Description
Join our dynamic team at Urban Solutions Group as a Office Assistant and become the backbone of our thriving operations in the heart of San Francisco. We're seeking a highly organized and proactive professional to support our executive team and ensure seamless office functionality. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for growth within our innovative tech solutions firm.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for 15+ executives
- Handle incoming communications, including calls, emails, and correspondence with professionalism
- Order office supplies, manage inventory, and oversee vendor relationships
- Prepare and process confidential documents with attention to detail and compliance
- Coordinate travel arrangements and expense reports using Concur
- Support office events, meetings, and presentations from planning to execution
- Maintain digital and physical filing systems with strict confidentiality protocols
Qualifications
- Minimum 3 years administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, Slack, Concur)
- High level of discretion and professionalism when handling sensitive information
- Bachelor's degree in Business Administration or related field preferred