Job Description
Are you a highly organized professional looking for an opportunity to make an impact in a vibrant office environment?
PDX Office Solutions is seeking a dedicated Office Assistant to support our dynamic team in Portland, Oregon. We pride ourselves on delivering exceptional administrative support to our clients and maintaining a welcoming, efficient workplace.
In this role, you will be the backbone of our daily operations, handling everything from front-desk reception to detailed data management. We offer a collaborative culture, competitive benefits, and a clear path for professional growth.
Responsibilities
- Greet and welcome visitors with a professional demeanor, directing them to the appropriate person or department.
- Manage incoming and outgoing mail, including sorting, scanning, and distributing emails and documents.
- Answer and screen phone calls professionally, taking accurate messages when necessary.
- Perform data entry tasks to maintain up-to-date digital records and filing systems.
- Order and maintain office supplies, ensuring the workspace is well-stocked and organized.
- Coordinate meeting schedules, book conference rooms, and prepare meeting materials.
- Assist with general administrative duties such as expense reporting and filing.
Qualifications
- High school diploma or equivalent required; some college or business school preferred.
- Proven experience as an Office Assistant, Administrative Assistant, or Receptionist.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills with a professional telephone manner.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Ability to work independently with minimal supervision and adhere to deadlines.