Job Description
Are you a proactive individual looking for a meaningful career in a vibrant city? Apex Administrative Solutions is seeking a motivated Entry-Level Executive Assistant to join our Oakland-based team. We pride ourselves on fostering a supportive environment where new talent can thrive and grow.
In this role, you will play a crucial part in our daily operations, supporting senior leadership with a variety of administrative tasks. If you have a keen eye for detail and a passion for organization, we want to hear from you.
Responsibilities
- Calendar Management: Schedule meetings, manage complex calendars, and coordinate internal and external appointments.
- Correspondence: Draft, proofread, and distribute professional emails, memos, and reports.
- Travel Coordination: Plan and book domestic and international travel arrangements, including flights and accommodations.
- Data Entry: Maintain accurate records in our CRM system and perform general database management.
- Meeting Support: Prepare meeting materials, take minutes, and facilitate virtual conference calls.
- Office Operations: Manage office inventory, handle incoming mail, and assist with vendor relations.
Qualifications
- Education: High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
- Experience: 0-2 years of experience in an administrative role (internships are considered).
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong ability to multitask and prioritize workflows effectively.
- Integrity: Discretion and ability to handle confidential information with utmost care.