Job Description
Join our vibrant Pittsburgh team as a Full-Time Office Assistant! We're seeking a detail-oriented professional to keep our operations running smoothly in a dynamic corporate environment. This hybrid role offers growth opportunities and a collaborative culture. If you thrive in fast-paced settings and excel at multitasking, apply today to become an integral part of our success story.
Responsibilities
- Manage executive calendars and coordinate complex meeting arrangements
- Process invoices, expense reports, and financial documentation with precision
- Serve as primary point of contact for internal/external communications
- Oversee office supply inventory and vendor relationships
- Maintain digital filing systems with strict confidentiality protocols
- Coordinate travel arrangements and logistics for staff
- Support HR functions including onboarding documentation
- Assist with special projects and event coordination
Qualifications
- Associate's degree or 3+ years administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time management skills
- Proven ability to handle confidential information discreetly
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, QuickBooks)
- Ability to prioritize tasks in high-pressure situations
- Pittsburgh area residency required