Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in New York City. This is an immediate opening for a dedicated professional who thrives in a fast-paced environment and is committed to supporting our administrative operations.
As the face of our company, you will play a crucial role in ensuring our office runs efficiently. We pride ourselves on a collaborative culture and are looking for a team player who can manage multiple priorities with ease.
Why Join Us?
• Competitive pay rate ($18.00 - $25.00/hr)
• Comprehensive health benefits package
• Generous paid time off policy
• Professional growth and training opportunities
Responsibilities
- Answer and screen incoming phone calls, directing them to the appropriate personnel or taking detailed messages.
- Manage incoming and outgoing emails, drafts correspondence, and ensures timely responses.
- Filing documents both electronically and in hard copy, maintaining an organized record system.
- Assist in scheduling meetings, booking conference rooms, and coordinating travel arrangements for staff.
- Process invoices, purchase orders, and expense reports with a high degree of accuracy.
- Order and maintain office supplies, ensuring the workspace is well-equipped for all employees.
- Greet visitors and guests, providing a welcoming atmosphere.
Qualifications
- High school diploma or equivalent required; Associate degree in Business Administration is a plus.
- 1-2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong verbal and written communication skills with a professional telephone manner.
- Excellent time management skills and the ability to prioritize tasks effectively.
- Detail-oriented with a high level of accuracy in data entry and filing.