Job Description
Are you a detail-oriented professional seeking a rewarding career in the heart of Texas? Austin Professional Services is urgently hiring a dedicated Office Assistant to join our dynamic team. We pride ourselves on maintaining a high-performance environment where organizational excellence is valued.
In this pivotal role, you will be the face of our organization, ensuring our daily operations run smoothly. If you thrive in a fast-paced setting and possess a proactive attitude, we want to hear from you. Take the next step in your career by applying today.
Responsibilities
- Manage incoming calls and greet visitors professionally, ensuring a welcoming atmosphere.
- Handle and distribute incoming mail, packages, and faxes with accuracy and timeliness.
- Prepare and organize meeting rooms, arrange catering, and take meeting minutes when required.
- Assist with data entry, filing, and maintaining accurate digital and physical records.
- Coordinate travel arrangements, including itineraries and reservations, for staff members.
- Process invoices and expense reports in accordance with company policies.
- Support administrative projects and special events as needed.
Qualifications
- High School Diploma or equivalent required; Associate's degree preferred.
- Proven experience as an Office Assistant, Administrative Assistant, or Receptionist.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills and the ability to multitask effectively in a busy office.
- Ability to work independently with minimal supervision.
- Experience with basic accounting software or CRM systems is a plus.