Job Description
Are you an organized professional looking for a stable, long-term opportunity?
Apex Solutions Inc. is currently seeking a dedicated Office Assistant to join our dynamic team in the heart of Chicago. This is a Direct Hire position, offering a permanent employment contract with competitive benefits and significant growth potential.
In this role, you will be the backbone of our daily operations, ensuring our office runs smoothly and efficiently. We value attention to detail, proactive communication, and a positive attitude. If you are ready to advance your career in a professional environment, we want to hear from you.
Responsibilities
- Manage incoming communications, including answering phones, routing calls, and managing a high-volume email inbox.
- Handle general clerical duties, such as data entry, filing, and maintaining accurate digital and physical records.
- Coordinate and schedule meetings, including room bookings, calendar management, and preparing meeting materials.
- Prepare and distribute internal memos, reports, and presentations using the Microsoft Office Suite.
- Greet visitors and provide exceptional front-desk customer service, ensuring a welcoming atmosphere.
- Assist with office supply inventory, coordinate maintenance requests, and manage vendor relationships.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a polished, professional demeanor.
- Ability to multitask and prioritize tasks effectively in a fast-paced, deadline-driven environment.
- Must be authorized to work in the United States.