Job Description
Join our dynamic team at MetroExec Partners as a Full-Time Office Assistant in the heart of Minneapolis! We're seeking a detail-oriented professional to become the backbone of our daily operations. This role offers competitive compensation, comprehensive benefits, and a collaborative environment where your administrative expertise will directly impact our success. If you thrive in fast-paced settings and excel at creating seamless office experiences, we want to hear from you.
Responsibilities
- Manage office calendars, scheduling meetings, and coordinating logistics across departments
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Maintain organized filing systems (digital and physical) for critical company documents
- Procure office supplies, equipment, and services while managing vendor relationships
- Support onboarding processes by preparing new hire materials and orientation schedules
- Coordinate travel arrangements and expense reports for executive team members
- Assist with basic bookkeeping tasks including invoice processing and expense tracking
Qualifications
- Associate's degree or equivalent administrative experience (2+ years preferred)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience with office management software (e.g., G Suite, Salesforce)
- Ability to maintain confidentiality and exercise discretion with sensitive information
- Detail-oriented with a proactive problem-solving mindset
- Valid Minnesota driver's license (for occasional errands)