Job Description
Join our vibrant team at Apex Business Solutions as a Full-Time Office Assistant in the heart of Austin! We're seeking a highly organized professional to keep our operations running smoothly in a fast-paced tech environment. This hybrid role offers growth opportunities and a competitive benefits package including health insurance, 401(k) matching, and professional development stipends. If you thrive in dynamic settings and excel at multitasking, we want to hear from you!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility maintenance
- Coordinate calendar management, meeting logistics, and travel arrangements for executive team
- Handle confidential document processing, data entry, and record-keeping with precision
- Provide exceptional customer service to clients, vendors, and visitors
- Support HR functions including onboarding paperwork and benefits administration
- Collaborate with departments on event planning and special projects
- Maintain digital and physical filing systems with strict confidentiality protocols
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years in office administration or executive support role
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills with attention to detail
- Proven ability to manage competing priorities in deadline-driven environments
- Strong written and verbal communication skills
- Experience with office equipment (copiers, scanners, phone systems)
- Knowledge of basic bookkeeping principles preferred