Job Description
Join our dynamic team at Bluegrass Business Solutions as an Office Assistant in the heart of Louisville! We're seeking a detail-oriented professional to streamline daily operations and create an exceptional workplace experience. Enjoy competitive benefits, flexible scheduling, and a collaborative environment that values growth and innovation. If you thrive in fast-paced settings and possess strong organizational skills, apply today to become an integral part of our success story.
Responsibilities
- Manage office correspondence, communications, and record-keeping systems
- Coordinate calendars, schedule appointments, and arrange meetings for executive team
- Process incoming/outgoing mail, shipments, and office supply inventory
- Support onboarding processes including new hire paperwork and equipment setup
- Assist with financial tasks including expense reports and invoice processing
- Coordinate office events and maintain a professional reception area
- Collaborate with departments on administrative projects and process improvements
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in deadline-driven environments
- Experience with office equipment (printers, scanners, phone systems)
- Basic knowledge of bookkeeping or accounting software