Job Description
Join our dynamic team at Oakland Business Solutions as an Office Assistant! We're seeking a highly organized professional to support our daily operations in a fast-paced tech environment. This role offers competitive compensation, comprehensive benefits, and growth opportunities within a company committed to innovation and employee development.
As the first point of contact for clients and visitors, you'll be instrumental in maintaining our professional image while ensuring seamless administrative workflows. If you're detail-oriented, tech-savvy, and thrive in collaborative settings, we encourage you to apply today!
Responsibilities
- Manage front desk operations including call handling, mail processing, and visitor reception
- Coordinate calendars, schedule meetings, and maintain executive appointment systems
- Process invoices, expense reports, and financial documentation with precision
- Order office supplies, manage inventory, and coordinate vendor relationships
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Support HR functions including onboarding documentation and employee records
- Implement digital filing systems and ensure data security compliance
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years experience in office administration or executive support
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Experience with office equipment (printers, scanners, multi-line phones)
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of bookkeeping principles preferred