Job Description
Join our dynamic team in the heart of Philadelphia as a key Office Assistant. We're seeking a highly organized professional to support daily operations and enhance workplace efficiency. This is a fantastic opportunity to grow your administrative career in a collaborative, fast-paced environment.
Responsibilities
- Manage incoming communications (phone, email, mail) and route inquiries appropriately
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate meeting logistics, scheduling, and travel arrangements for staff
- Process invoices, expense reports, and procurement requests
- Support office supply inventory management and vendor relationships
- Assist with new employee onboarding and equipment setup
- Prepare professional documents and correspondence using Microsoft Office Suite
Qualifications
- Associate's degree or equivalent administrative experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven experience with calendar management and scheduling
- Customer service mindset with problem-solving aptitude