Job Description
Join our dynamic team at Innovate Solutions Group as a full-time Office Assistant in the heart of Santa Ana! We're seeking a highly organized professional to support our fast-paced office environment. This direct-hire position offers competitive pay, comprehensive benefits, and opportunities for growth within our award-winning company. If you thrive in collaborative settings and excel at multitasking, apply today to become an integral part of our success story!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Prepare, edit, and distribute confidential documents and reports using Microsoft Office Suite
- Assist with onboarding processes, including new hire paperwork and office orientations
- Support departmental projects by conducting research and compiling presentation materials
- Maintain organized digital and physical filing systems with strict confidentiality protocols
Qualifications
- Minimum 2 years of administrative support experience in a professional office setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication skills with customer service mindset
- Ability to multitask efficiently in a fast-paced environment with competing priorities
- High school diploma or equivalent; associate's degree preferred
- Valid California driver's license and reliable transportation