Job Description
Join our dynamic team at InnovateHR Solutions, a leading tech recruitment firm in San Francisco's vibrant South of Market district. We're seeking a detail-oriented Office Assistant to support our fast-paced office environment. This hybrid role combines on-site coordination with remote collaboration, offering competitive benefits including health insurance, retirement plans, and professional development opportunities. Perfect for proactive professionals who thrive in collaborative settings.
Responsibilities
- Manage office operations including supply inventory, mail processing, and equipment maintenance
- Coordinate calendar management, meeting logistics, and travel arrangements for 15+ team members
- Handle confidential data entry and record-keeping using Salesforce and Microsoft Office Suite
- Serve as primary point of contact for visitors, vendors, and internal stakeholders
- Assist with onboarding processes including new hire paperwork and orientation
- Support event coordination for quarterly team-building activities and client meetings
- Maintain organized filing systems (digital and physical) with strict confidentiality protocols
Qualifications
- Associate's degree or 2+ years of administrative/office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Experience with CRM systems (Salesforce preferred) or similar platforms
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving mindset with attention to detail
- Valid California driver's license (occasional errands required)