Job Description
Join our dynamic team as a Direct Hire Office Assistant in Fort Wayne, IN! We're seeking a highly organized professional to support our daily operations and ensure seamless office functionality. This full-time role offers competitive compensation, benefits, and growth opportunities within a thriving local business environment. If you're detail-oriented, tech-savvy, and passionate about administrative excellence, apply today to become an integral part of our success story!
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with exceptional professionalism
- Coordinate calendars, schedule appointments, and arrange travel logistics for executive team members
- Maintain digital and physical filing systems with meticulous attention to documentation accuracy
- Procure office supplies, manage inventory, and vendor relationships for operational needs
- Support event planning and meeting coordination including room setup and catering arrangements
- Assist with financial tasks including invoice processing, expense reports, and basic bookkeeping
- Train and onboard new administrative staff on office protocols and software systems
Qualifications
- Minimum 2 years proven experience in administrative or office support roles
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize multiple tasks simultaneously
- Strong written and verbal communication abilities with polished professionalism
- Associate's degree or relevant certification in office administration preferred
- Ability to maintain confidentiality and handle sensitive information with discretion
- Proactive problem-solving mindset with adaptability to changing priorities
- Valid Indiana driver's license and reliable transportation for occasional off-site errands