Job Description
Join our dynamic team at Phoenix Business Solutions as a Full-Time Office Assistant! We're seeking a detail-oriented professional to keep our operations running smoothly in the heart of downtown Phoenix. This hybrid role combines in-office support with remote collaboration opportunities, offering growth potential in a fast-paced corporate environment. Enjoy competitive benefits, flexible scheduling options, and a collaborative workplace culture that values innovation and work-life balance.
Responsibilities
- Manage office correspondence, including emails, calls, and mail processing
- Coordinate calendars, schedule meetings, and maintain executive appointment systems
- Process invoices, expense reports, and financial documentation
- Oversee office inventory management and supply procurement
- Support onboarding processes for new team members
- Prepare professional documents, presentations, and reports
- Act as primary point of contact for vendor relationships and service providers
- Assist with event planning and logistics for company functions
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Experience with office management software (e.g., QuickBooks, Asana)
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with customer service mindset