Job Description
Join our dynamic team at Santa Ana Business Solutions as an Office Assistant! We provide all necessary equipment to ensure your success, including ergonomic workstations, advanced office software, and modern communication tools. Enjoy a collaborative environment where your organizational skills shine while supporting our operations in the heart of Santa Ana.
Responsibilities
- Manage daily office operations including correspondence filing and record maintenance
- Coordinate calendars, schedule appointments, and arrange meetings for executives
- Handle incoming communications via phone, email, and in-person inquiries
- Assist with procurement and inventory management of office supplies
- Prepare and distribute internal communications and documentation
- Support onboarding processes for new team members
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time management abilities
- Strong written and verbal communication skills
- Ability to multitask in a fast-paced environment
- Professional demeanor with customer service focus
- Must have reliable transportation to Santa Ana office