Job Description
Join our dynamic team at Harborview Enterprises as an Office Assistant and become the backbone of our thriving operations in beautiful St. Petersburg! We're seeking a highly organized professional to deliver exceptional administrative support in a collaborative, fast-paced environment. This role offers competitive compensation, growth opportunities, and the chance to work in Florida's premier waterfront business district. If you're detail-oriented, tech-savvy, and passionate about keeping offices running smoothly, apply today and start making an immediate impact!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and mail with professionalism
- Maintain digital and physical filing systems for confidential documents
- Process invoices, expense reports, and payroll documentation
- Coordinate office supplies inventory and equipment maintenance
- Support team meetings through preparation, note-taking, and follow-up tasks
- Assist with onboarding new employees and orientation procedures
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Experience with office equipment (printers, scanners, copiers)
- Ability to maintain confidentiality and handle sensitive information